Policy Patrol Disclaimers will provide users with professional email disclaimers and email signatures for Microsoft Exchange Server. The program includes a powerful rules wizard that allows you to configure customized user-based disclaimers and signatures.
With Policy Patrol Disclaimers's advanced formatting and positioning options you can create the disclaimer and signature that is just right for your organization. Policy Patrol Disclaimers is the first email disclaimer product to show the email disclaimer and signature in Outlook Sent Items without requiring any client software or allowing users to edit or remove the disclaimer or signature before sending.
Policy Patrol Disclaimers is used by companies such as USA.net, Nissan, Daewoo, Targus, Canadian Pacific Railway, Lotto, Sony of Canada and many more.

Global & User-Based Email Disclaimers:
· Policy Patrol Disclaimers allows you to define global disclaimers that are added to every email, or to configure user-based disclaimers that are only added to emails from specified users, groups, domains or even LDAP queries.
User-Based disclaimers:
· You can also configure disclaimers to be added only to emails from specified users, groups or domains. You can even add a specific disclaimer based on a user's Active Directory attribute.
Condition-Based Email Disclaimers:
· You can add or suppress a particular email disclaimer depending on a condition. Some examples of conditions are a particular sender or recipient, the existence of an attachment or header, or a specific word in the subject or body. You can also set up internal codes in the subject field to trigger or suppress certain disclaimers. Policy Patrol Disclaimers will automatically remove the code before the message is sent.
Apply Different Internal and External Disclaimers:
· Policy Patrol Disclaimers can distinguish between internally and externally sent email messages, enabling you to add different disclaimers to each (requires Policy Patrol to be installed on Exchange Server 2010, 2007, 2003 or 2000).
See Disclaimers and Signatures in Sent Items:
· Policy Patrol Disclaimers can automatically update a user’s Sent Items in Outlook to show the disclaimer and signature that was added. This has obvious advantages; you obtain proof that an email disclaimer was added, you can check the formatting of your email signature and your email archive will be legally correct. All this whilst still giving you the peace of mind that the disclaimer and signature cannot be edited or removed by users.
Auto Replies:
· Policy Patrol Disclaimers allows you to send auto replies for existing users and for employees who have left the company.
Merge Fields:
· By using Active Directory merge fields in the disclaimer or signature (such as user name, telephone number and email address), Policy Patrol can add individualized signatures and disclaimers. A useful preview tool lets you preview the user's actual Active Directory information in the template. Message fields are also available, such as date, recipient email address and recipient name.
Different Disclaimer or Signature on Replies:
· Policy Patrol Disclaimers allows you to add a more extensive signature on your first email (for instance including your complete address) and then a shorter one on each following email (for example, only your name, company name and phone number).
Attach a Business Card:
· Policy Patrol Disclaimers can automatically attach a vCard (Business Card) to outgoing mails to (new) recipients.
· Place Signature After Most Recent Text on Replies
· With Policy Patrol Disclaimers you can place the signature or email disclaimer after the most recently entered message text on replies and forwarded messages. This avoids all the signatures being added to the bottom of the email.
Avoid Multiple Disclaimers:
· By searching messages for an existing disclaimer, Policy Patrol Disclaimers can avoid adding multiple disclaimers when replying or forwarding.
Disclaimers with Link:
· Policy Patrol Disclaimers can add a disclaimer at the top of the message that links to a disclaimer at the bottom of the email. The bottom disclaimer can be added only once while the top disclaimer can be added each time the message is replied to or forwarded.
Formatted Disclaimers with Pictures and Tables:
· You can include pictures and tables in your disclaimers and email signatures. You can also apply formatting, such as font type, size, color, bold and underlining. For HTML disclaimers, you can edit the HTML source directly. You can also add a disclaimer as a plain text attachment to the message, instead of putting the disclaimer within the email message.
Email Branding:
· Policy Patrol Disclaimers allows you to format your outgoing emails using an HTML template, giving your email communications a professional look. Email branding is more than just pleasing to the eye; it improves readability and creates a new marketing opportunity. Policy Patrol Disclaimers ships with several sample templates.
Support for Encrypted and Digitally Signed Emails:
· Policy Patrol Disclaimers can add or suppress disclaimers for PGP and S/MIME encrypted or digitally signed emails.
Cost-Effective Flexible User Licensing:
· With Policy Patrol Disclaimers, you only purchase licenses for the users who will use disclaimers. You are not forced to purchase licenses for all your users. If you require more users at a later stage, you can purchase additional user licenses.

Requirements:
· Microsoft Exchange Server 2000/2003/2007/2010/5.5, Lotus Domino or any other SMTP mail server
· Microsoft .NET Framework 2.0

Limitations:
· 30-day trial

What's New in This Release:
Bug fixes:
· Body part with US-ASCII charset and Windows-1255 HTML code page could corrupt when adding a disclaimer.
· Some emails in monitoring folders only displayed an ms/tnef bodypart (no body)
· Attachment is spoofed condition could fail to trigger under certain conditions.
· Due to a case sensitive search issue, Sender Policy Framework could return a soft fail instead of a pass.
· The rule action 'Run Application' did not reload message.
· Spam report fixes.
· Messages sent using the auto-reply action could have corrupted attachment(s).
New features:
· Added support for extracting recipient information from the X-Envelope-To header created by some POP3 servers.
· Condition Message is of Language now available in Disclaimer rules.